Fairgrounds Rules and Regulations

Amended October 2005

  1. The Fairgrounds Commission (FGC) shall have the sole responsibility for scheduling all events and activities at the Fairgrounds. Reservations for any and all of the facility should be made by calling the Board of Commissioner’s Office, 706-754-6264.
  2. Should a scheduling conflict occur, the “first-in” rule will apply or, when necessary, a vote will be taken by the members to resolve the conflict.
  3. Upon acceptance of reservation, the Lessee will pay the required non-returnable holding fee of $50. The Rental Contract must be filled out and signed at this time. Deposits are due 30 days in advance of event with rental fees due 14 days prior to scheduled event. Rental fees are refundable up to seven days prior to scheduled event; however, requests for cancellation are to be received at the Habersham County Commissioners Office, 555 Monroe Street, Unit 20, Clarkesville, GA 30523. Phone 706-754-6264. Office hours: 8 a.m.–5 p.m. Monday through Friday only.
  4. Deposits are subject to being withheld if the facility is not returned to its original status. A pre- and post-inspection will be signed by Lessee and Lessor pertaining to status of rental areas. Lessee is responsible for clean-up, trash disposal and any damages as well as removal of any and equipment. Clean up includes interior, exterior and bathrooms.
  5. The buildings/facilities will be unlocked at 9 a.m. on the day of the event or as needed for set-up. It is the responsibility of the Lessee to vacate the properties by 11 p.m. on the day of the event. If additional time is needed, the FGC must be notified. The Lessee will be charged per day according to the fee schedule for “break-down” and “set-up” days.
  6. It is the responsibility of the Lessee to obtain the needed food service permit and pay the required fees to Habersham County Health Department, 185-A Scoggins Drive, Demorest, GA 30535, 706-778-7156, if food concessions are to be sold. Upon approval, a copy of the permit is to be filed with the FGC 14 days prior to the start of the event.
  7. Lessee is responsible for furnishing his/her own insurance coverage for each event and assumes all liability for injury, damages or theft; thus holding Habersham County, its Board of Commissioners and the Fairgrounds Commission (FGC) harmless for injury to persons, damages to or theft of property that may be on the premises by virtue of the rental contract. A copy of the policy must be filed with the FGC prior to the event.
  8. Lessee is responsible for providing security for public and private events. Security must be arranged and paid for prior to opening of event unless arrangements have been made otherwise with the BOC office.
  9. If the expected attendance is more than 250 people, the Lessee is required to obtain and pay for portable toilets.
  10. NO alcoholic beverages (beer, wine or liquor) are permitted. NO controlled substances, NO firearms, NO loitering, NO speeding (Speed limit throughout the fairgrounds is 12 mph). NO loud music. First complaint will result in a warning. If there is a second complaint Lessee will be asked to vacate premises and forfeit all fees paid. Children must be accompanied by adult/guardian at all times; Pets must be leashed or contained.
  11. Observe NO Parking Zones! Lessee will be responsible for working with other groups in utilizing the Fairgrounds to ensure parking is allocated fairly and equally among the groups renting the facilities.
  12. Lessee is responsible for his/her permit from the Department of Agriculture and/or the Health Department before hosting an event in the livestock pavilion or horse arena.
  13. Lessee is responsible for furnishing shavings for each event as needed and cleaning up shavings after the event. If the county is required to clean up the shavings a clean up fee of $425 is charged to lessee.
  14. All animal washing must take place in the wash rack facilities in the old barn.
  15. All manure, waste straw and hay must be put is the approved waste pile found next to the old barn.
  16. The barn and arena must be returned to the original set-up configuration to meet post-event inspection.
  17. Use of nails or screws in the lumber of the barn is prohibited.
  18. Any/all use of the loud speakers and speaker system as well as heating systems in the livestock pavilion must be authorized by the FGC prior to the event.
  19. Ground preparation in the horse arena can only be conducted by approved persons. The lessee will be responsible for replacing/restoring the sand to the horse arena if ground preparation is not conducted accordingly. Any other method/equipment results in the sand being turned under which renders it ineffective for the purpose intended.
  20. No livestock may be kept inside the main arena at any time other than during the main event. No hitching or tying up horses in the old barn, livestock pavilion or on asphalt areas.
  21. All livestock brought in early or held over shall be tied or placed in holding pens outside the main arena. No livestock beyond posted areas!
  22. All feeding and watering shall be done outside the main area.
  23. All manure must be removed from the road between the arena and livestock pavilion.
  24. Park in designated areas only. The area between the entry gate, horse arena and livestock pavilion must be kept clear for emergency vehicles at all times!
  25. No livestock trailers allowed on the left side of the livestock pavilion or past the old barn during multiple events. Livestock trailers are to park on the paved lots or lower lots as a result of overflow during multiple events.
THE HABERSHAM COUNTY FAIRGROUNDS RULES AND REGULATIONS APPLY TO ALL FACILITIES/LOCATIONS INCLUDING LIVESTOCK AND HORSE AREAS.
LESSEE AGREES TO ABIDE BY THE ABOVE TERMS AND CONDITIONS UPON HIS/HER SIGNING OF THE RENTAL CONTRACT.
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